10 Best Laptops for QuickBooks and Accounting 2023

Every business (whether it is small or large) has its own requirements and one of them is managing accounting records. To keep a record of all the activities related to investments and profits, they need accounting software to keep a track record of such activities. To get this job done there is an accounting software named “Quickbooks” that can maintain your daily accounting records. So, if you’re looking for the best laptops for QuickBooks, here we have written a detailed guide to finding the best business laptop for accountants to work on QuickBooks.

Basically, QuickBooks comes in two different variants- QuickBooks for Desktop and QuickBooks Online. In the first one, you can install or download through a CD or a DVD on your computer, and in the second variant, you can easily access it by using the normal internet browser and take advantage of the cloud created by QuickBooks.

QuickBooks is actually Software as a Service (SaaS), one can easily access it just by using an internet connection on their device. So, to buy the best laptop for QuickBooks online, you don’t have to spend much. Any cheap laptop would also do this work if it has good internet connectivity to work on QuickBooks online.

For QuickBooks for Desktop, there are the minimum system requirements you need to keep in mind to work on this software. These requirements are:

So, based on these requirements, we have listed some of the best laptops for accounting on QuickBooks 2023. All these laptops are ideal to run all versions of QuickBooks software such as QuickBooks for Desktop Pro/Premier/Enterprise 21.0.

For now, let’s start with the cheapest laptop for QuickBooks followed by the most ideal laptop (some kind of expensive) for accountants.

Top 10 Best Laptops for QuickBooks

1. Best Budget Laptop: Acer Aspire 5

Acer Aspire 5 is an affordable and high-end laptop that is a perfect fit for the business world. With a solid design and quality features, this laptop is great for accounting on QuickBooks. The laptop is powered by the latest 11th gen Intel Core i5 processor with a maximum clock speed of 4.2GHz which makes the laptop more powerful. The laptop comes with 8GB of RAM which is good for multitasking and app handling.

Although storage on this laptop is 256GB of M.2 PCIe SSD, it is good enough to run programs smoothly. The Intel Iris Xe graphics make it ideal for things like photo and video editing, gaming, and work-related functionality. The laptop is featured a 15.6-inch full HD display which lets you enjoy your favorite movies and videos with lifelike colors and sharp details. All these features make Acer Aspire 5 the best budget laptop for QuickBooks.

2. Best Overall: ASUS ZenBook UX325EA-XS74

When it comes to a sleek and powerful laptop, the ASUS ZenBook UX325 always remains on our top priority list. Its lightweight design and long-lasting battery make it perfect for business people who travel a lot. The laptop is featured with an Intel Core i7 11th gen processor paired with 16GB of RAM and 512GB of solid-state drive that ensures your software runs smoothly.

The ZenBook UX325 has an amazing 13.3-inch OLED NanoEdge display that brings lifelike colors at any brightness level, with deep blacks for enhanced realism. For connectivity, you’ll get all the essential ports such as USB 3.0, HDMI, Thunderbolt 4 USB-C, 802.11a/c WiFi, and SD Card Reader. 

The Zenbook 13 comes with a full-size backlit keyboard, a rubberized palm rest, and an extra-wide touchpad that provides a comfortable typing experience. This ultrabook’s battery life can endure up to 13 hours so you will be able to run QuickBooks for Desktop as well as QuickBooks Online without any problem. Overall, this laptop has everything one needs for accounting and other office purposes.

3. Dell Inspiron 15 5502

This Dell hybrid laptop is affordable, powerful, and convenient to use which makes it perfect for accountants who are looking for an ultraportable laptop for QuickBooks. It comes with an elegant thin-bezel design with a 15.6-inch full HD display that lets you view images from a wide range of angles.

This laptop offers a lightweight design, making it convenient to use while working on QuickBooks. You get an Intel Core i5 processor paired with 8GB RAM and 512GB of solid-state drive that delivers lightning-fast responsiveness and better overall performance. Furthermore, the Inspiron 15 features a fingerprint reader that allows you to log in quickly without entering your password.

It also comes with Intel Iris Xe graphics which provide enhanced speed and excellent productivity. In terms of connectivity, the laptop for Quickbooks offers one USB 2.0 port, one USB 3.1, and a USB Type C port along with a MicroSD slot, HDMI, and a 3.5mm audio jack. All-in-all, the Dell Inspiron 15 5502 meets all types of needs to run Quickbooks Pro and Quickbooks Premier smoothly.

         Check out: Best Intel Core i5 Processor Laptops

4. Best Cheap Laptop: ASUS VivoBook 15

The Asus VivoBook 15 is one of the highly productive and affordable laptops from ASUS, which is meant to fulfill productive as well as accounting needs. This 15.6-inch laptop provides much more than what QuickBooks demands. The laptop features a 10th Generation Intel Core i3 processor, 8GB of RAM, and 128GB of a solid-state drive for lightning-fast performance.

Its stunning FHD high-resolution display provides color-rich images from wide viewing angles. For connectivity, this laptop offers USB 3.1 Type-C (Gen1), USB 3.0, USB 2.0, HDMI, headphone/mic, and Dual-Band 802.11ac Wi-Fi which is a great advantage if one is using QuickBooks online.

The VivoBook 15 is only 3.7 lbs light and features a long-lasting battery with a lifespan of 8 hours that makes this laptop stand out from the crowd. All these high-end features give us a solid reason to include Asus VivoBook 15 in our list of best laptops for accountants.

5. Lenovo Ideapad 3 Best Business Laptop

The Lenovo Ideapad 3 is one of the best business laptops which comes with great features one needs to make the most out of QuickBooks. This laptop comes with a silver plastic chassis that feels durable and sturdy. This Lenovo laptop is equipped with a compact 14-inch display running at a resolution of 1920 x 1080 pixels, which is a reasonably bright and crisp screen.

The Ideapad 3 gets the 10th gen Intel Core i5 processor, 8GB of RAM, and a fast 512GB solid-state drive. This laptop has all the power to handle QuickBooks or any other accounting software very easily. The battery life of this laptop is also impressive which lasts longer up to 9 hours, which is quite impressive in this price range.

Highlighting the connectivity of Ideapad 3, it is featured three USB-A ports, an HDMI-out port for an external monitor, a 3.5 mm headphone jack, and an SD card slot. The laptop weighs just 3.3 lbs, which isn’t at all difficult to lug around the office or the house. If you’re looking for the best affordable laptop for QuickBooks, then it’s worth getting this on your shortlist.

6. Best for Accounting Students: HP 15.6″ Notebook

This HP 15.6″ laptop is another highly recommended budget laptop you can buy for QuickBooks. With powerful features, portable design, and affordable prices, this laptop is everything one needs for managing work and entertainment, simultaneously. It is the 11th gen Intel Core i5 laptop that offers 8GB of RAM making it good enough for handling multiple apps at the same time. Its huge 256GB of solid-state drive storage lets you store files at a fast speed.

The battery life of this laptop is great, and you can easily squeeze in 9 to 10 hours with normal usage. The laptop comes with a 15.6-inch display that uses IPS technology to deliver wide viewing angles on the FHD resolution. With greater connectivity, this laptop is great to use QuickBooks Online without having any issues.

Apart from this, the laptop offers a full-sized keyboard, Wi-Fi 6, and Bluetooth 5 connections, letting you surf and speed through tasks comfortably. If you’re looking for a budget laptop for Quickbooks which performs well and looks premium, then the HP 15-dy2021nr is definitely worth a look.

         Check out: Top 10 Best Laptops Under $600

7. Dell Inspiron 3000 (3505)

If you need a big-screen laptop with plenty of customization options, Dell Inspiron 3000 is one for you and is available at rather a reasonable price. This powerful machine is ultraportable and lightweight which perfectly fits accounting and businesspeople. The Inspiron 15 comes with a mostly plastic build and the keyboard deck has a metallic finish that makes it an attractive machine.

On this laptop, you get a 15.6-inch full HD non-touchscreen with narrow bezels that deliver a clear, bright image that’s easy on the eyes. Despite a 15.6-inch screen, the Inspiron 3000 isn’t too heavy and large to carry around. The connectivity ports include two USB Type-A ports, a USB Type-A port, an HDMI port, and an audio jack.

The Dell Inspiron 3000 is powered by an AMD Ryzen 5 3450U processor paired with 8GB of RAM, so you can easily multitask and switch between open applications. Thanks to its long-lasting battery performance of up to 7.5 hours that let you stay productive for a long day. Overall, it is a perfect combination of productivity and portability to perform most of the demanding tasks.

8. Lenovo ThinkPad Edge E15

Lenovo ThinkPad is one of the most popular series in the business laptops category. The Lenovo ThinkPad Edge E15 is a powerful and efficient laptop that comes with all the essential features required for accounting and business. The laptop has a 15.6-inch HD display that offers clear and crystal images with wide viewing angles.

This laptop is packed with an 11th Gen Intel Core i5 processor and 16GB of RAM, which can confidently handle whatever tasks come your way. Its 512GB of solid-state drive may not be enough for you if you want to store a large number of files, but you can upgrade it if needed.

The port section includes USB-C, USB 3.1, HDMI, and 2 x 2 AC WiFi making it ideal for QuickBooks online. The only downside of Edge 15 is that it lasts just 6 hours and 57 minutes of Web browsing, and 6 hours and 54 minutes of video playback. If you are looking for a great mix of business and consumer features, it’s the best Lenovo ThinkPad laptop for QuickBooks 2023 for accounting.

        Check out: Top 10 Best Laptops Under $500

9. Best with MacOs: Apple MacBook Pro 13

If you’re not on a tight budget and looking for the best laptops for QuickBooks – we recommend you buy this Apple MacBook Pro 13. It is one of the most powerful laptops with high-end specifications and hardware configurations. Its ultraportable design, incredible battery life, and outstanding performance make it a perfect laptop for businesspeople.

The new MacBook Pro 13 is equipped with Apple’s powerful M1 chip with an 8-core CPU and 8-core GPU which provides enhanced speed and increases productivity. Although its 256GB of storage space is not very huge as compared to other laptops in this list, it is good enough for accounting on QuickBooks.

The battery on MacBook Pro M1 lasts an amazing 17 hours of web browsing, and 20 hours of video playback. Its long-lasting battery, backlit keyboard, and other powerful configurations make it worth buying for business work. For those who want a powerful powerhouse of a laptop for working on the road, the MacBook Pro M1 is a splendid investment.

Check out: Top 10 Best Laptops Under $1000

10. Best 2-in-1 Laptop: Microsoft Surface Pro 7 New Release

Microsoft Surface Pro 7 is a new release in Surface Pro series notebooks. Surface Pro 7 is meant to be a true laptop replacement and is packed with many high-end features. This thin and lightweight notebook is all about performance improvements tied with a shiny new color scheme.

This 12.3-inch laptop comes with a PixelSense touchscreen display with a resolution of 2736×1824 pixels which works as smoothly as silk. The laptop is powered by a 10th-generation, quad-core Core i5 processor, and 8GB of RAM that delivers an exceptional computing experience.

Surface Pro 7 is great for people who have to do a lot of work in a day because it offers 10.5 hours of long battery backup. Unlike its previous versions, Surface Pro 7 offers a USB-C port, but sadly it doesn’t include Thunderbolt 3 so it’s limited to USB 3.1 speeds. Overall, its highly productive hardware specifications make it an ideal laptop for all-purpose, especially for businesses and students.

Frequently Asked Questions

1. How many computers can you install QuickBooks on?

With a single-user license, you can install Quickbooks on a total of two computers that are owned by you only. However, you need to use each system separately and run only one installation at a time.

2. Can I install QuickBooks on my laptop without a CD drive?

Yes, you can install QuickBooks Desktop directly from Intuit without disk installation. Most of the latest laptops don’t offer DVD drives, so it’s the most efficient way to install Quickbooks.

3. Can I use the Quickbooks Desktop version as well as QB Online on my laptop?

Yes. To use the Quickbooks Desktop version, you must have installed the full desktop program of QuickBooks on your laptop. However, for the QB online version, you must have an active internet connection. You should also check that your device meets the system requirements.

4. Will QuickBooks run on a Chromebook?

Yes, you can easily use Quickbooks Online on a Chromebook. However, you can’t use the QB Desktop version on Chromebook as it works best in the version for Windows.

5. How much RAM do I need to run Quickbooks?

To run Quickbooks software, your laptop must have at least 4GB of RAM. However, 8GB RAM is recommended if you have multiple users working on the software.

Final Words

These are the top recommended best laptops for QuickBooks. So before buying any laptop, read reviews and hardware specifications to ensure the quality of the product and choose the laptop which suits your needs.

We hope this guide on the best business laptop for QuickBooks will be helpful to you. If you have any questions or suggestions regarding this guide, let us know in the comment section below.